Business Office

The Business Office handles a wide range of administrative and financial responsibilities to ensure the smooth operation of the schools.

The Business Office plays a critical role in maintaining the financial stability of the Catholic Schools of Greater Kalamazoo, supporting the administration, and ensuring that funds are used effectively to benefit students and staff.

The main functions of the business office include:

1. Financial Management:

   • Budgeting and Accounting: Managing each school's budget, overseeing expenses, and ensuring financial health of each school.
   • Tuition and Billing: Handling tuition payments, fees, and the invoicing process for families. The office ensures that payments are processed correctly and that any financial aid or scholarship funds are properly applied.
   • Payroll: Processing payroll for teachers and staff, ensuring timely payment, and managing employee benefits.

2. Accounts Payable and Receivable:

   • Managing payments and collecting fees from students and families.
   • Ensuring that all financial transactions are documented accurately and in compliance with school policies.

3. Compliance and Auditing:

   • Ensuring that each school complies with relevant regulations, including tax laws, financial reporting requirements, and accreditation standards.
   • Overseeing the internal auditing process to ensure proper financial controls are in place.

4. Fundraising and Development:

   • Collaborating with the Advancement Office to manage and track donations, grants, and fundraising campaigns.
   • Ensuring that donor funds are used in accordance with their intended purpose and that proper acknowledgment is given.

5. Purchasing and Procurement:

   • Overseeing the purchasing of supplies, equipment, and services for the school.

6. Support for School Leadership:

   • Providing financial data and advice to school leadership, such as the principal and the board, to help inform decision-making.
   • Assisting in strategic planning for future growth, including identifying and allocating resources for various school initiatives.

The Business Office plays a critical role in maintaining the financial stability of the Catholic Schools of Greater Kalamazoo, supporting the administration, and ensuring that funds are used effectively to benefit students and staff.